Booking/Contract Terms & Conditions

General Coverage

For your main photographs or video I require between 1 1/2 to 2 hours minimum between the end of the ceremony and your sit down meal. This time can be changed if the timings are tight. In this case the group shots (photography only) can be done after the meal if need be. Please also allow for travel times when re locating. To achieve the best results remember the more time you can give me the better images or video coverage and variety you will have. Formal group shots (photography only) normally take up to 30 minutes with the remainder of the time taken for both romantic and personal photos or video in various locations. Please bare these times in mind when arranging your meal times with the venue organiser and reception. I cannot be held responsible for insufficient photographs or video due to late timings from any third parties or yourself. 

​Online proofing

Online proofing and viewing of your images/video will normally be ready 4/6 weeks after the wedding.  Photo Images will be post edited for colour rendition and enhancements to produce the best printing results. Packages that include a wedding book or album will be a further 2/3 weeks (approximately) until you receive the album itself . This is due to any further post editing work, album template design and final print and delivery.

​Full Coverage (if applicable)

Full  coverage starts from the time that the photographer/videographer needs to arrive for bridal prep. This can be 2 hours or more before the actual ceremony itself. For example if your ceremony is at 1pm arrival would be at approximately 11am. Sometimes this can be earlier if I have to allow time to re locate to the church or venue. I will be there for the remainder of the day and through to the evening. The evening coverage is up to the cake cutting and first dance but not later than 9:00pm for the first dance. This may be extended for coverage to include the evening party but must be pre arranged at the time of booking If your ceremony is an earlier start then I will still be there from the bridal prep  and with you right through to the evening. At some point there will be some down time usually whilst guests are eating, at this point the I will take a break to have a meal myself. Coverage ends as soon as the first dance has finished unless otherwise discussed. Please note: evening coverage is optional on your part but is included as standard in some of my packages.

Food If your coverage is going to exceed 5 hours it is normal practice for a hot or cold meal to be provided for the photographer(s) videographer (s) on the day of the wedding. Should a meal not be provided then the photographer/videographers(s) may leave the premises for 1 hour during the wedding breakfast. Please discuss this in advance so alternative arrangements can be made.

​Taking Photos and Video of you and your guests

As a professional photographer and videographer you are hiring me to photograph or video your wedding day and to tell the story as it unfolds. It is normal practice to be taking lots of photos or filming video during the day of the event and your guests including  family members, friends, children and anyone else associated with your wedding.  It is your responsibility to inform all of your guests that this is the case, so that if anyone should object to being filmed or photographed then I would need to be advised in advance. In most cases guests and anyone associated with a wedding day usually understands and appreciates that there will be a professional photographer or videographer present throughout. Rarely are there any issues  with the above but should anyone object it is that persons  responsibility to make it known before the day commences. In order for me to offer a professional service I would then advise them make sure as much as possible to avoid being situated where the photographer or videographer is working. A wedding is a very busy day with lots going on and therefore sometimes capturing that person/s on video or on in photographs may be un avoidable. Should this happen then this can be deleted in post editing however you must be advised that the photo or video captured may have been took at a very important part of the day for you. Any deletion or editing can also affect the amount of photos you have or the outcome or story of your day. That person/s may be in the background at a critical time of the day such as when photographing or filming the vows etc..So it is vital they follow the advise and avoid being in line of the cameras. Best practice is to stay behind the cameras at all times were possible.

Album

The time period for finalising your album and going to print must  be not any longer than 4 weeks after seeing your images and pre designed album spreads for the first time

Copyright & Printing

You the client will get a print release document which gives you full permission to print as many of your wedding images as you want.  In addition you can post them on social media but please note Pete Davis Photography/Videography owns the copyright to all images/video and reserves the right to use them for advertising, social media and promotional purposes unless agreed otherwise with you the client.

​Backing up your images/video

From a typical wedding you will receive between approximately 250-600 fully edited images or one hour or more of video footage . This amount varies due to the type of coverage and length of time at the wedding. Please note: adverse weather conditions may limit any outdoor photography/videography. Important: Once you have received your photographs/video either on a disc, USB drive or via a web transfer download it will become your responsibility to check that all the images/video open up ok on your own equipment ie: on your PC,  Mac or other equipment. If there is a problem you must contact me within 2 weeks. It is your also your responsibility to back up all your photographs/video as soon as possible as Pete Davis Photography will only retain a copy of the images/video for up to 2 weeks after which time they will be deleted. Some images may be kept for promotional use.

Booking form

Shortly after confirming you wish to book my services you will receive a booking form which will form a contact between both of us and highlight the obligations we have to each other. This will which contain the information regarding the package price you have chosen, deposit and balance payment terms , times, venue details and coverage. The package you have booked can be changed anytime before the wedding  i;e you may wish to add an album or increase the coverage time..etc..amended details will be noted on my booking system. Booking forms must be signed electronically or returned by post within two weeks of confirmation being issued or you will risk cancelation and the loss of you deposit.

Booking fee/retainer

A none refundable booking fee/retainer  is required to confirm your booking and block the date for you. The amount for the booking fee/retainer is agreed  between 10% to 15% of the package price you choose (except combined video and photography were the deposit amount may vary) with the remaining balance due 15 days before the wedding itself. Payments are made by bank transfer , PayPal or cheques also accepted. Please note if you have still not decided or booked the venue for your wedding at the time of booking me as your photographer/videographer then should the venue location exceed a 30 mile radius from were you live there may be a small excess charge to cover fuel cost. 

​Cancelation by you

In the event of cancellation on your part for any reason then Pete Davis Photography will retain your booking fee as this is none refundable. If cancelation is less than 4 weeks before the wedding date you may be charged up to 50 % of your package price for lost revenue. If you change your wedding date then the booking fee/retainer can be passed on to the new date subject to it being available.

Cancelation by me

If I cannot perform this contract due to fire, strike, act of God, cause's beyond the control of myself or other third parties involved, due to illness (illness not limited to me) or any type of emergency or unforeseen circumstances then I I will do my very best (but not guaranteed) to find an alternative photographer. Either way a full refund will be issued immediately. I shall then have no further liability with respect to the contract. This limitation on liability shall also apply in the event that photographic materials/images are damaged in processing, lost through camera or other media malfunction, lost in the mail, stolen camera equipment/memory cards or otherwise lost or damaged without fault on the part of myself the photographer/videographer

Third Party Suppliers 

If for any reason I have to use a third party professional photographer or videographer you will be advised in advance and shown samples of his or her work then you can decide if they are an acceptable replacement. Should this not be acceptable to you then you have the right to cancel with all monies refunded. 

​Joint videography and photography option

If you are looking for both a videographer and photographer to capture your day then I am able to offer a variety of joint packages and various price options. This is done by working with independent professionals I have worked alongside in the past. In order to view the style and work of the professional I would be teaming up with you will be directed to their own website and from there you will be able to see their own portfolio .  I will contact them on your behalf  not only to check availability but put together some combined price options for you. You will then have two or more dedicated professionals working as a team to cover your big day. If you then decide you want me to cover either the photography or videography part of your wedding then this will be a booking/contract between the yourself  and Pete Davis Photography . Any other party/professionals involved as mentioned above would be independent of this booking. You will be sent a separate booking form from them which may include additional information including their own terms and conditions for the work they will be undertaking. 

​Data Policy and GDPR

Pete Davis Photography takes privacy very serious which is why this policy document has been produced describing the collection, use and disclosure of any of your information when using Pete Davis Photography website or services.  A privacy policy applies to all information collected through my services, this includes terms of use. The idea of our policy is to make everything transparent and clear regarding how your personal data is processed, protected  and what is done with it. Policy page can be viewed on my website.